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For info about specifying a user's manager in the Azure Active Directory admin center, see Add or update a user's profile information. If a manager is specified for the deleted user, the manager will receive an email telling them they have access to the OneDrive, and that the OneDrive will be deleted at the end of the retention period. For more information about using this cmdlet, see Set-SPOTenant. The default retention period for OneDrive is also 30 days, but you can change this in the SharePoint admin center (see Set the OneDrive retention for deleted users) or by using the PowerShell cmdlet SetSPOTenant -OrphanedPersonalSitesRetentionPeriod. The deleted user will appear in the Microsoft 365 admin center for 30 days. The OneDrive Clean Up Job runs, and the OneDrive is marked for deletion. The account deletion is synchronized to SharePoint. Email notifications will also be sent to the secondary owner account when the value is populated.Ī user is deleted from the Microsoft 365 admin center or is removed through Active Directory synchronization. This account will be the appointed owner of the OneDrive if the user's manager isn't set in Azure AD. We recommend that you also specify a secondary owner account in the My Site Cleanup section. Next to My Site Cleanup, make sure Enable access delegation is selected. Under My Site Settings, select Setup My Sites. If you have Office 365 operated by 21Vianet (China), sign in to the Microsoft 365 admin center, then browse to the SharePoint admin center and open the More features page. Go to More features in the new SharePoint admin center, and sign in with an account that has admin permissions for your organization. If access delegation is disabled or a manager or secondary owner isn't set for a user, no one will have automatic access when the user is deleted or be warned that the OneDrive will be deleted. Follow these steps to confirm that this automatic access delegation is enabled for your organization, and to set a secondary owner in case a user doesn't have a specified manager. Configure automatic access delegationīy default, when a user is deleted, the user's manager is automatically given access to the user's OneDrive.
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(To change the retention time, see Set the OneDrive retention for deleted users.) They'll receive an email with a link to these instructions for accessing the deleted user's OneDrive: Copy files from another user's OneDrive.
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If you give another user access to the OneDrive, that user will have 30 days by default to access and download the files they want to keep. For more info, see Delete a user from your organization. When you delete a user from the Active users page in the Microsoft 365 admin center, you can choose what you want to do with the user's product licenses, email, and OneDrive. Deleting a user from the Microsoft 365 admin center Select the Can Edit or Can View dropdown to change permissions or Stop Sharing.This article describes how you can manage a user's OneDrive when you delete the user's Microsoft 365 account for your organization, and what steps happen automatically. Select Manage access to change permissions. Select Add People to share with more people. Select a folder or file, and then select the Information icon. Select Get a link or Email and follow the steps above. Select the folder you want to share, and then select Share. Ĭhoose if you want to allow Allow editing.Įnter the email addresses of the people you'd like to share with and add an optional message.Įveryone you share with will receive an email. Select the files or photos you want to share, and then select Share. Select More to see your social media options. Uncheck Allow editing to give permission to view, but not edit the files. Select Allow editing to give permission to edit the files. In your OneDrive file storage, select the files or photos you want to share, and then select Share. With your files in OneDrive cloud storage, you can share them with others, control who can view or edit them, and work together at the same time.